Example Preventive Maintenance Letter

 

In an effort to better serve our community, [Community Name] Apartments has established a Preventative Maintenance Program with a Fall/Winter annual inspection. This means that our maintenance staff will need access to your apartment starting at 9:30 am on Wednesday & Thursday (November 7th & 8th). The maintenance technician(s) will start our preventative maintenance on the fourth floor and work their way down to the first floor. They will conduct an inspection in your apartment for leaks, check smoke detector, air filters (replace if needed), and note any problems, which need attention.

 

If you have any specific concerns, please note them on the attached form and leave it on your kitchen counter, for the technician to see when inspecting your apartment. Please keep in mind that some repairs noted might require scheduling for a future date to be complete. We hope that this will not be an inconvenience to you but rather a positive experience. If you have any questions or concerns, please feel free to contact our office.

 

Thank You!

[Community Team]

 

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Author: Mike Brewer

Out to put a dent in the multifamily universe. Love compelling conversation...